Test Monitoring Overview

Overview 

The Test Monitoring Application (TMA) within WIDA AMS allows a test administrator to view students' progress during a test in DRC INSIGHT, and to pause the test for one or all students as necessary. To do this, a test administrator will open the TMA where a random unique monitoring code will be assigned. The test administrator will share this code with the students they will be monitoring. After logging in to a test, students will enter the monitoring code. 

Once the student is admitted to the test, they appear in the Test Monitoring Dashboard with the following filterable information: 

• Student Name
• Assessment
• Status 
  Note: See the All Tab section below for a full description of all statuses
• Registration Start

Test Administrators have the flexibility to track students across different test administrations and across different locations if needed. Test Administrators can only see students using their monitoring code and cannot share their monitoring code with other WIDA AMS users. Upon launching the application, if there is not an active monitoring code, one is generated that will expire at the end of the day. Test Administrators can generate a new code and choose an expiration date of up to five days from when the code is generated. Monitoring codes expire at 11:59 p.m., local time, on their expiration date. 

The option to use Test Monitoring is currently configurable by registration. 

Test Monitoring Registrations Configurations

The registration can be configured to use Test Monitoring in multiple ways using View Registration(s) in the WIDA AMS Test Management application, including:

• None - the Student Verification page in DRC INSIGHT does not display the Enter Monitoring Code field for any students. This is the default value. Any students uploaded via a Student Import file will receive a TMA designation of None.  Administrators will need to edit the registration to make TMA required.
• Required - the Student Verification page in DRC INSIGHT will display the Enter Monitoring Code field for all students in the registration.
• Restricted Access - When activated, the student will be placed into a waiting room after entering the monitoring code and will stay there until the test administrator lets the student(s) into the test. When deactivated, the student(s) will be able to enter the test after entering the monitoring code.

For directions on how to use a Monitoring Code, see Generating and Using a Monitoring Code. 

For directions on how to configure a registration to use Test Monitoring, see Configure a Registration for Test Monitoring. 

All Tab

The All tab contains all students who are registered to the monitoring code. The tab label will show the number of students registered to the monitoring code. 

The user can view the following information on the All tab:

• Name - the student's name
• Actions
  • Allow:
    • Enabled when student has a status of Waiting 
    • Clicking Allow will let that student enter the test
• Assessment - the name of the Assessment to which the student is registered
• Status
  • Active - Student is registered to the monitoring code and may be actively testing; is not in one of the other statuses
  • Inactive - Student  has done no navigation within the test engine for at least 5 minutes
  • Paused - Student has paused the test
  • Exited - Student  has exited the test engine either from using the exit button, closing the test engine, or from timing out on the pause test screen
  • Completed - Student has completed the test and submitted their responses
• Navigation - the part of the test and screen that the student is currently viewing in the test engine. Example: Listening Page 20 where Listening is the domain
• Progress - the number of answers the student has submitted out of the expected number of answers for that part of the test.
  • N/A will appear when the student has not yet begun testing (they are still on Student Verification, Domain Selection Screen, or Test Directions screen)
• Registration Start - the date/time that the student  registered to the dashboard (entered a valid monitoring code on the student verification screen in the test engine)

Test Administrators can take the following action on the All tab:

• Sort or filter the results
• Allow a single student, multiple students, or all students into the test
• Pause, Stop, or Resume a student's test due to a fire drill or another testing interruption. 

Waiting Room

The Waiting Room tab will list all students who are in the waiting room. After the student has entered the monitoring code, they will appear on this list. The test administrator can select the student(s) by using the box to the left of the student's name and click Allow Access to allow the student(s) to begin testing. The test administrator can select all students on the list by clicking the box in the heading row. 

Student View

After a student has successfully logged into the Test Engine, they are brought to the Student Verification screen. It is on this screen that the student  enters the Monitoring Code if the Registration is configured to use Test Monitoring. 

If they enter an invalid or expired code, they will see the following message: Your monitoring code is invalid. Please request a valid code from your test administrator.

When the configuration for Test Monitoring is set to Required, the student must enter a valid monitoring code before proceeding to the test.

If Restricted Access is activated when setting up the registration, the student will be placed in a waiting room. The student will see the following message while in the waiting room until they are allowed access, "Your Test Administrator has been notified that you would like to begin testing. Once you are approved, you will be allowed to proceed."