Viewing and Editing a Registration
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Viewing and Editing a Registration

To access and modify registration details in Test Management, users must have the appropriate permissions. The "Registration Search/View" permission is required to access Test Management and view existing registrations. To create or edit registrations, users must have the "Registration - Add/Edit" permission. If you are unable to complete these tasks, please contact your District Test Coordinator.

Before making any changes, it is important to confirm that you are editing the correct registration. When you click into a registration from the View Registrations page, you can view the assigned students, assessments, test ticket usernames and passwords, accommodations, status, start dates, and completion dates for each student.

View Registration

You can view existing registrations to see which students are enrolled in them. You can also edit the registrations to add or remove students.

  1. Select Test Management from the WIDA AMS My Applications menu.  
  2. Confirm or enter your site criteria in the upper right corner. Click Save. 
  3. Confirm or select your Registration Window in the drop-down. Make sure to select the correct year.
  4. From View Registration(s), locate the registration you wish to view or edit. You can use filters to narrow your search.
  5. Select the Registration Name to view the registration details.

Steps for adding students to and removing students from a registration are detailed below. 

For more information on changing a student’s grade in Student Management, see Editing a Student.

Search for a Student in a Registration

  1. Select Test Management from the WIDA AMS My Applications menu.
  2. Confirm or enter your site criteria in the upper right corner. Click Save.
  3. Confirm or select your Registration Window in the drop-down. Make sure to select the correct year.
  4. From View Registration(s), locate the registration the student has been assigned to. You can use filters to narrow your search.
  5. Select the Registration Name.
  6. Click the Student(s) List tab.
  7. Use the filter panel to search for a student.

Add Student to a Registration

  1. From View Registration(s), locate the registration you wish to view or edit. You can use filters to narrow your search. 
  2. Select the Registration Name to view the registration details. 
  3. Click the Student(s) list tab. 
  4. Click the Add Student(s) button and search for the available student(s) you wish to add by name or grade level. Select the student(s) by checking the box next to their name and click Add. 
    Note: If you have confirmed the student is in WIDA AMS, but you do not see the student in the Available Student(s) window, they are likely already in the maximum number of registrations for this assessment.
  5. You will then receive a confirmation message indicating the number of students successfully added to the registration. 
  6. Select Submit.

 

Remove Student from a Registration

  1. From View Registration(s), locate the registration you wish to view or edit. You can use the filters to narrow your search. 
  2. Select the Registration Name to view the registration details. 
  3. Select the Student(s) list tab. 
  4. Select one or multiple students by checking the box next to the student(s) name.  You can use the search filter to search for specific student(s). Click the Remove Student(s) button.
    Note: A registration will be canceled if no student remains in the registration.
  5. You will receive a confirmation warning asking you to confirm you want to remove the student from the registration. 
  6. Select Submit.


Changing a Student's Registration

For WIDA Screener Online, students in the first semester of the lowest grade in a cluster may test one grade-level cluster below their current grade. For example, a fourth-grade student in the first semester may test in the 2-3 grade-level cluster. Do not change the student's grade when assigning them to the correct Screener registration in this situation. When adding a student in Test Management you will be prompted to choose the grade-level cluster. If the student was part of a Student Import and was placed in the grade-level cluster for their current grade, then you must remove the student from the current registration and add that student to a registration for the grade-level cluster you wish for that student to take. 

Your state or district may have specific policies on which assessment you may administer. Contact your District Test Coordinator or refer to your member/state page on the WIDA website for your state-specific policies on identification and placement.

WIDA ACCESS students in grades 4-12 who will handwrite their writing response instead of using a keyboard must be placed into Writing (HW) assessment registrations.

To move a student to a different registration, you should remove the student from their current registration and then add them to the new registration. If you are unable to add the student to the new registration, confirm that the student's grade level is correct for the registration.

Edit Registration Name

  1. From View Registration(s), locate the registration you wish to view or edit. You can use filters to narrow your search. 
  2. Click on the Registration Name to view the registration details. 
  3. Click the Edit Registration button located in the top right-hand corner of the screen. From there, you can update the registration name as needed. 
  4. Select Confirm to save the changes.

Regroup Students

Regroup Students allows a user to redistribute students into unique groupings or classes as decided by the school or district.

  1. From View Registration(s), locate the registration you wish to view or edit. You can use filters to narrow your search.
  2. Select the Registration Name to view the registration details.
  3. Click on the Student(s) List tab.
  4. Select the students to be regrouped by selecting the box next to their name. You can use the search filter to narrow down the list. 
  5. Click Regroup Student(s).
  6. A Regroup Students window will appear. Enter a New Registration Name. A summary will be provided of the students who are being moved to a new registration. In Progress or Completed students are ineligible to be regrouped. Click Save. 

If you have multiple ACCESS Online registrations to reorganize, you may want to use the Registration Import File, see Reorganizing Students within Online Registrations.